Sharepoint (captioned)

Explained by Common Craft
A short introduction to the common problems that people face in collaborating at work and how Sharepoint can help solve them. Video courtesy of Sharepoint.
Embed Download

Explanation Specialists since 2007

- More Info & Transcript

Video Transcript:

If you've worked in a company, you'll probably recognize how it feels to be Monique...  She starts a new project, looks for team members, holds meetings and the emails start flying. Pretty soon, a few important documents emerge and those documents get passed around and around.  Within a couple of weeks, a few hundred emails, and a couple of dozen phone calls, a few things become clear.

First, people feel overwhelmed. Everyone's inbox is filled with slightly different versions of the same document. Monique is never sure if she has the latest version.

Second, it's impossible for her to see a complete snapshot of the project... Everything is spread across multiple computers, and everyone on the team has different information depending on who they talk to.

Third, even though the project will impact other projects, there is no way to connect them. They’re like islands. She spends valuable time trying to coordinate with other project leads and stakeholders. It’s better than sending snailmail, but it’s not the only way.

Tools like Sharepoint can take away some of the pain of collaborating and easily do things that were difficult before.

Imagine this scenario. Monique starts a new project and needs to form a team.  This time, she creates on online home for the project by starting a new Sharepoint site. To help fill out the team, Monique identifies potential team members with special skills, using Search.

Within minutes, she finds two graphic designers in the company and contacts them about the project. Once the team is formed, Andrea and Dmitri learn that they have more in common thanks to Sharepoint blogs. Common interests in things like mountain biking help build relationships that create a solid team foundation.

For this project, there’s little worry about attachments and version control. Sharepoint becomes the source for everything related to the project. All documents live in Sharepoint, where there is only one version.

The same is true for calendars. The team’s shared calendar means no one has to guess about meeting times or due dates.

Monique soon realizes she also needs budget spreadsheets and presentations. Instead of having to reinvent the wheel, she can search Sharepoint for documents from other projects that help her get started quickly. The same is true for existing databases and networks within her company.

Sharepoint plugs into these systems, so Monique and her team can access sales data, inventory numbers and contact information right from Sharepoint.

Now she can see that instead of people, documents and company data being islands in a huge ocean, Sharepoint creates a home that not only connects these islands, but allows her company to see the big picture.

Monique’s memories of those pre-Sharepoint days are still fresh. But now she looks forward to her next projects, even while she’s taking a break on her own island getaway.

 

 

What it teaches:

People often feel overwhlemed at work and tools like Sharepoint can help manage and organize all the messages, document and calendars in one place.  This video teaches:

  • How information overload keeps teams from being productive
  • How Sharepoint helps to solve this problem by creating home for a team's collaboration
  • How a team leader uses Sharepoint to identify team members, create a home for projects documents, calendars, etc.
  • How the team can use Sharepoint to find resources that prevent them from having to reinvent the wheel

Video Info:

  • Duration:  02m 53s
  • Captions Available:  YES
  • Lesson Plan:  YES
  • Category:  Technology
  • ISTE Standard:  Global Collaborator, Indicator 7b
Plans and Pricing

Related Videos - View All Videos

Explain Your Ideas with Cut-outs

Make your next creative project remarkable using our library of 3,388 original, matching visuals.

Download high resolution images to your computer and use them in presentations, documents, training materials, videos and more.

Learn MoreSearch the Library

"I use Common Craft Cut-outs to explain complex concepts and brighten presentations at our company."
- Julie Rieken, CEO, Trakstar and Reviewsnap
Explainer Academy
Develop powerful explanation skills. Learn to create animated explainer videos. 
 
Join Common Craft founder Lee LeFever in online, self-paced courses at the Explainer Academy.

Go To ExplainerAcademy.com

"In a word, the Explainer Academy was delightful, very well executed, and very practical."
- Bill Welter, President, Adaptive Strategies
 

Find the Right Plan for You

Plans and Pricing